We are pleased to inform you that the Traveldoo 2017.4 release will be installed and made available to you on 6^th December 2017.

These Release Notes cover what’s new in the Traveldoo platform. They describe the new features in this update, the impact on the user interface and explain any configuration needed.

We have tried to publish as much useful information as we can in these notes and would appreciate it if you could consider this document as confidential.

Feature availability or suitability might depend on your contract or configuration. If you have further questions regarding any of the new functionality in this release, or suggestions about how we can make our release process better, please do not hesitate to contact your Traveldoo account manager or the customer service team.

TRAVEL: Cause travel policy to favor fares over cabin class restrictions

Rules | Policy and Preferences | Travel rules

• Products: Travel
• Markets: All
• Communication to Users Recommended? No
• Requires Traveldoo Services Assistance? No
• Optional? Yes

Overview

Traveldoo allows the configuration of flexible cabin class restrictions within air or rail rule sets.

To those restrictions can be added further compliance rules on air or rail fares by applying a tolerance range over a reference price (these are defined within Traveldoo’s Fare Usage Rule sets).

Previously, the cabin class restrictions would always apply first. No matter what the flight’s fare, a flight would never be considered compliant when belonging to a class higher than the reference cabin class.

From now on, it is possible to overrule cabin class restrictions and display a flight as compliant when its fare is within the tolerance range, even when the flight is in Business class and Economy is set as the reference.

Example

Consider a flight from Paris (PAR) to Berlin (BER) with:

Authorized cabin class: Economy

Reference fare: 435€

Tolerance range (set in the Fare usage rule): 200€

Previously, a 547€ Business flight would always have been displayed as “Not compliant”.

Now, you can choose to display this flight as compliant.

Note

The display order of the results will not be impacted by the change in compliance settings. Even when compliant, a Business flight is not displayed before other Economy flights if Economy is the reference cabin class.

Advantages

Travel managers can choose to let employees travel in a higher class when the air or rail fare fits within the configured restrictions. Such a change in company policy can lead to increased traveler satisfaction.

What’s new for travelers / arrangers?

Travelers or arrangers can now find some of the cheaper Business flights to be compliant with the company’s travel policy. When the flights are grouped by schedule, they can access them by clicking on “View more fares”.

What’s new for administrators?

Administrators will find a new option within our Fare Usage Rules.

In the “Fare Tolerance” section, the last checkbox states:

“All fares within tolerance range are considered compliant regardless of cabin class restrictions

(Hidden cabin class fares will not be displayed)”

This checkbox is by default always unchecked. By checking it, administrators can now enable the new functionality.

Note that it will only be useful when Business class flights are not hidden. Within the Results Display Rules, the administrator will have to be sure to select “Business in priority” in the section “If business class is policy compliant, display (Amadeus only)”.

EXPENSE: New Mobile App for iOS

• Products: Expense, Mobile
• Markets: All
• Communication to Users Recommended? Yes
• Requires Traveldoo Services Assistance? No
• Optional? Yes

Overview

We are delighted to offer registered users of Traveldoo Expense a new, completely revised version of the Mobile Expense app, enabling you to create and submit expense claims wherever you are in the world.

Advantages

You can now simplify the creation, submission and management of your expense claims:

• Do your expenses on the go – no need to wait until after your business trip
• Take pictures of your receipts to submit with your claim
• Add all your usual business codes, like cost centers or project numbers
• Claim for mileage as well as cash and card expenditures
• Enjoy an engaging user experience with assisted expense creation
• Submit your expenses faster and get reimbursed more quickly!

What’s new for travelers?

A completely revised look and feel, consistent with the latest Mobile Travel app from Traveldoo, makes it easy to create expense reports, add expense items and scan receipts.

How do I get it?

(Registered Traveldoo Expense users only) In the App Store app, search for Traveldoo, scroll down to tvld Expense and tap  . Sign in with your Traveldoo Mobile username and password and you’re ready to go!

How do I log in?

To log in to Traveldoo Expense on your device, you need to set up your mobile account in your Traveldoo profile page on the website.

Once you are in your profile, go to the “Mobile registration” page.

You can then choose to enable your mobile access and use the same credentials that you use on the website, or enable your mobile account and use a new username and password:

What’s new for administrators?

No administration changes needed.

EXPENSE: Expense Claim Report

Extraction | Expenses | Reporting

• Products: Expense
• Markets: All
• Communication to Users Recommended? No
• Requires Traveldoo Services Assistance? No
• Optional? Yes

Overview

As part of the improvement of its services, Traveldoo is announcing a new Extraction module for reporting or audit purposes, suitable for large data volumes over long periods.

This expense claim report is a first step in the implementation of this new module which will, in future versions, be enhanced with new reports, filters and services, such as the implementation of subscriptions to automatically generate your favorite reports at regular intervals.

This new report will replace the data retrieval features found in the Reimbursement menu of the accounting profile, as well as those in the Dashboard, Expense and Expense Reports menus of the Expense reporting module.

What’s new for intelligence managers?

Access to a new Extraction module to retrieve a report for a given entity showing the expense claim status for a given period.

What’s new for administrators?

No administration changes needed.

EXPENSE: Approval reminder

Approval | Expense report

• Products: Expense
• Markets: All
• Communication to Users Recommended? No
• Requires Traveldoo Services Assistance? No
• Optional? Yes

Overview

To expedite the processing of expense claims, Traveldoo offers approvers the option of receiving a reminder containing the list of expense reports still to be approved. The frequency of the reminder email is configurable.

What’s new for approvers?

The receipt of an automated reminder email containing the list of expense reports awaiting approval.

What’s new for administrators?

Org | Workflow Properties setting

The "Expense Approval Reminder" section in the "Workflow properties" settings allows you to configure the transmission frequency of the mail, and the age of the expense report before resending the reminder.

DOCUMENTATION: Updated user guides available

• Products: Travel, Expense
• Markets: All
• Communication to Users Recommended? Yes
• Requires Traveldoo Services Assistance? No
• Optional? Yes

Overview

An updated version of the Expense User Guide PDF is available from the Expense tool, and new Travel and Expense user guides are accessible from the Traveldoo Knowledge Base.

Advantages

Expense users can now access comprehensive Expense tool documentation directly from the tool. Customers with access to the Traveldoo Knowledge Base can access comprehensive Travel and Expense tool documentation from the Knowledge Base.

What’s new for travelers, supervisors and accountants?

An updated version of the Expense user guide is now available by clicking the Help icon at the top right of any Expense screen:

Customers with access to the Traveldoo Knowledge Base (https://traveldoo.zendesk.com) can also access updated Travel and Expense user guides by clicking the Business Travel or Expense icons:

Click the User Guide link on the left of the screen, then See all articles at the bottom, then click the heading of an article to read it. Use the navigation links at the bottom of the screen to see all the articles:

These guides are fully searchable, so you can enter a query in the Search bar at the top of any Knowledge Base screen. For example, entering the query “How do I create an expense report?” in the search bar returns a link to that section of the guide:

What’s new for administrators?

No administration changes needed.