We are pleased to inform you that the Traveldoo 2018.1 release will be installed and made available to you on 22^nd March 2018.

These Release Notes cover what’s new in the Traveldoo platform. They describe the new features in this update, the impact on the user interface and explain any configuration needed.

We have tried to publish as much useful information as we can in these notes and would appreciate it if you could consider this document as confidential.

Feature availability or suitability might depend on your contract or configuration. If you have further questions regarding any of the new functionality in this release, or suggestions about how we can make our release process better, please do not hesitate to contact your Traveldoo account manager or the customer service team.

Kind Regards,

Traveldoo Customer Service

TRAVEL: Sabre – View more fares for flight proposals

Products: Travel
Markets: All
Communication to Users Recommended? Yes
Requires Traveldoo Services Assistance? Yes
Optional? Yes

Overview

When the GDS to which a customer is connected is Sabre, Traveldoo used to propose only one fare per flight proposal.

This limitation has been removed in order to allow users to see up to 3 different fares by default (public, corporate and agency).

When more fares are available for a given proposal, an option allows the user to see all the fares that have been retrieved from Sabre for this particular proposal.

This enhanced capability is based on searching for branded fares on top of the classic fare search. Thus Traveldoo is now able to display the branded fare label in the user interface as provided by Sabre directly.

Advantages

As well as offering more content – and more flexibility – to our end-users, this enhancement also provides up-to-date information about the fare when it is branded by the airline.

From now on, Traveldoo will rely on what is provided by Sabre. Consequently, any update on branded fares pushed by an airline to the GDS will automatically be available to our end-users.

What’s new for travelers / arrangers?

When this feature is enabled, travelers and arrangers have now access to up to 3 fares when searching for flights: the cheapest public fare, the cheapest corporate fare and the cheapest agency fare.

If there are more public, corporate or agency fares available for the proposals, an option to view the other fares is displayed. This option allows the user to see all the fares that are available for this proposal:

What’s new for administrators?

As the configuration of this feature relies on parameters that already existed, nothing.

If you wish to enable this feature, please contact Traveldoo Services.

You must also request Sabre directly for activation of Bargain Finder Max (BFM) and Branded Fares on the PCC that your company uses on this GDS. The activation usually requires 2 to 3 weeks to be completed by Sabre.

CONNECTIVITY: New forms of payment available on Hotelzon

Products: Travel
Markets: All
Communication to Users Recommended? No
Requires Traveldoo Services Assistance? Yes
Optional? Yes

Overview

Traveldoo recently added Hotelzon as a new hotel provider and is now allowing 2 more forms of payment when booking via Hotelzon. These are lodge card and company-invoiced payments.

Selecting lodge card payment:

Selecting company-invoiced payment:

Payment with virtual credit cards (such as Conferma or AIDA) is not available yet.

What’s new for travelers / arrangers?

Travelers and arrangers can use company-invoiced or lodge card payments to book a trip on Traveldoo.

What’s new for administrators?

Please contact Traveldoo Services to set these new types of payment.

EXPENSE: Per diems for Denmark and Germany

Products: Expense
Markets: Denmark, Germany
Communication to Users Recommended? Yes
Requires Traveldoo Services Assistance? Yes
Optional? Yes

Overview

In many countries, companies can provide “per diem” allowances to their employees to cover their business trip expenses, covering meals and accommodation expenses.

The per diem allowances are calculated from a set of rates defined by the country’s government.

Advantages

This feature allows the Traveldoo Expense tool to be compliant with Danish and German markets.

For companies deploying in Germany and Denmark, their employees can now claim statutory per diem allowances for daily subsistence.

What’s new for travelers / arrangers?

The procedure for claiming a per diem allowance is similar to that for any other expense type, except that the claim form consists of three sections rather than one.

To claim a per diem allowance:

On the Expense report, click Add an expense.
Choose the “Perdiem” expense type (name can be different depending on clients / countries).
Complete the screens according to the descriptions below.
When all the screens are complete, click Save (or Save and add new to start a new per diem claim).

Section 1 - Adding the Itinerary

On the first screen, you add details of your departure and return dates and times for the trip, together with arrival and departure dates and times for each destination (dates and times refer to local time):

Section 2 – Adding Details of Meals Provided

In the second section, you add details of any meals that were provided (for example, by a host organization). The amount of the allowance is reduced accordingly. Check the boxes corresponding to the meals provided:

Section 3 – Confirmation

The final screen shows a summary of the allowances for each day of the trip, together with the total for the trip:

What’s new for administrators?

A new expense type needs to be configured with the business property “Perdiem”:

A new section, “Perdiem Rates”, is available in Administration > Resources > Expense resources > Perdiem Rates.

The administrator can download the file with the rates for a given country:

EXPENSE: Add a receipt (Mobile)

New expense | Add a receipt| Access photo gallery

Products: Expense, Mobile
Markets: All
Communication to Users Recommended? Yes
Requires Traveldoo Services Assistance? No
Optional? Yes

Overview

While creating an expense transaction, you might want to attach the image of a receipt available on your device. With this feature you can access your photo gallery, select the desired photo and attach it to an expense transaction.

Advantages

You can now simplify the creation of your expense claims. Take photos of your receipts and, during expense creation, attach the receipts from the photo gallery.

What’s new for travelers?

When you tap the receipt icon, you see these options:

Take a photo from the phone’s camera
Choose an existing image from the mobile device
Go to your receipts wallet

If you select Choose existing, you are redirected to your photo gallery, from where you can select the desired receipt and attach it to the expense.

What’s new for administrators?

No administration changes needed.

EXPENSE: Edit an expense line (Mobile)

Expense report | Expense line| Edit

Products: Expense, Mobile
Markets: All
Communication to Users Recommended? Yes
Requires Traveldoo Services Assistance? No
Optional? Yes

Overview

Before submitting an expense report, you might want to modify one of the expense lines in order to submit accurate data. This feature enables you to edit the expense line.

Advantages

The ability to edit a transaction line before submission.

What’s new for travelers?

When the expense report is in draft status (before submission), you can tap on the expense line to open the expense in edit mode. After making your changes and tapping Update, the expense line is saved.

What’s new for administrators?

No administration changes needed.

EXPENSE: Duplicate an expense line (Mobile)

Expense report | Expense line| Duplicate

Products: Expense, Mobile
Markets: All
Communication to Users Recommended? Yes
Requires Traveldoo Services Assistance? No
Optional? Yes

Overview

Previously, for recurring expenses in an expense report, you had to create a new transaction line each time. With this feature you can duplicate a transaction as many times as you need.

Advantages

You do not need to create a new transaction line for every recurring expense. Duplicating the expense line saves time and simplifies the expense creation process.

What’s new for travelers?

For expense reports in draft status (before submission), when you swipe left on a transaction line, you see Duplicate and Delete buttons. If you tap Duplicate, the expense line is duplicated, including all its fields.

What’s new for administrators?

No administration changes needed.

EXTRACTION: Enhancement of Expense Report format

Extraction | Expenses | Reporting

Products: Expense
Markets: All
Communication to Users Recommended? No
Requires Traveldoo Services Assistance? No
Optional? No

Overview

As part of the improvement of its services, Traveldoo is enhancing its expense extract format by adding the following data:

Approver employee ID
Approver Email address
Submitter Email address
Country where expense was incurred
VAT rate
VAT code
Attached receipt
Missing receipt

The format specification is available from the Traveldoo Support site (traveldoo.zendesk.com) – search for “format specification”.

What’s new for intelligence managers?

New data available in the expense extract format.

What’s new for administrators?

No administration changes needed.

EXTRACTION: Mileage extract

Extraction | Mileage | Reporting

Products: Expense
Markets: All
Communication to Users Recommended? No
Requires Traveldoo Services Assistance? No
Optional? No

Overview

As part of the improvement of the new Extraction module, Traveldoo offers a new specific report allowing the extraction of mileage reimbursement data.

The new format specification is available from the Traveldoo Support site (traveldoo.zendesk.com) – search for “format specification”.

What’s new for intelligence managers?

A new specific mileage extract, with information such as car details, counter and rates applied.

What’s new for administrators?

No administration changes needed.

EXTRACTION: Per diem extract

Extraction | Per diem | Reporting

Products: Expense
Markets: All
Communication to Users Recommended? No
Requires Traveldoo Services Assistance? No
Optional? No

Overview

As part of the improvement of the new Extraction module, Traveldoo offers a new specific report allowing the extraction of data for reimbursed per diem allowances.

What’s new for intelligence managers?

A new specific per diem extract.

What’s new for administrators?

No administration changes needed.

EXTRACTION: Enhancement of Trips report

Extraction | Reporting | Travel

Products: Travel
Markets: All
Communication to Users Recommended? No
Requires Traveldoo Services Assistance? No
Optional? No

Overview

As part of the improvement of its services, Traveldoo is enhancing its Trips extract format by adding the following data:

Booking channel (online, imported, assisted ...)
Preferred hotel flag
Hotel negotiated rate flag
Approver: employee ID, external ID, login and email

The standard format will contain the following tags:

<xs:element name="Header">

<xs:complexType>

<xs:sequence>

<xs:element ref="TripIdentifier"/>

<xs:element ref="TripExternalIdentifier"/>

<xs:element ref="TripName"/>

........................................

<xs:element ref="ProposalsCount" minOccurs="0"/>

<xs:element ref="PreferenceNum" minOccurs="0"/>

<xs:element ref="Result"/>

<xs:element ref="BookingChannel"/>

</xs:sequence>

</xs:complexType>

</xs:element>

-----------------------------------------------------------

<xs:element name="HotelSegment">

<xs:complexType>

<xs:sequence>

<xs:element ref="PassengerId" minOccurs="0"/>

<xs:element ref="PaymentInformation" minOccurs="0"/>

<xs:element ref="CheckInDate"/>

<xs:element ref="CheckOutDate"/>

........................................

<xs:element ref="BookingCode"/>

<xs:element ref="RoomDescription"/>

<xs:element ref="Occupancy"/>

<xs:element ref="RoomCount"/>

<xs:element ref="PreferredHotelFlag"/>

<xs:element ref="HotelNegotiatedRateFlag"/>

</xs:sequence>

</xs:complexType>

</xs:element>

-----------------------------------------------------------

<xs:element ref="ApproverList"/>

<xs:element name="ApproverListList">

<xs:complexType>

<xs:sequence>

<xs:element ref="Approver" minOccurs="0" maxOccurs="unbounded"/>

</xs:sequence>

</xs:complexType>

</xs:element>

<xs:element name="Approver">

<xs:complexType>

<xs:sequence>

<xs:element ref="FirstName"/>

<xs:element ref="LastName"/>

<xs:element ref="WorkEmail"/>

<xs:element ref="EmployeeId"/>

<xs:element ref="login"/>

<xs:element ref="externalId"/>

</xs:sequence>

</xs:complexType>

</xs:element>

What’s new for administrators?

No administration changes needed.

INTERFACE: Monitoring of HR and Custom Field Sync

Monitoring | Custom field | Profile

Products: All
Markets: All
Communication to Users Recommended? No
Requires Traveldoo Services Assistance? No
Optional? Yes

Overview

As part of the improvement of its services, Traveldoo offers a new Interface module, giving access to the results of data imports to, or exports from, the Traveldoo application.

The first two items to be monitored are HR Sync and Custom Field Sync. This will allow you to monitor the success or failure of these updates to the Traveldoo database.

What’s new for interface monitoring managers?

A new module allowing access to the results of a synchronization and, in the event of a failure, to a report detailing the errors.

What’s new for administrators?

A new section, Interface monitoring setting, in the Org menu, allowing the administrator to set up rights for users to access the Interface module.