For travel to certain countries, the Expense tool enables you to claim a per diem allowance for daily subsistence, if this allowance is enabled for your organization.
When you add a per diem expense item, the expense form for that type consists of three sections:
- Add your itinerary - departure and arrival locations, dates and times for the trip.
- Details of your trip - records of any meals and lodging provided during the trip.
- Confirmation - summary of the daily and total allowance amounts.
You enter the dates, times and locations of your departure, arrival and return points for the trip. You can also include details of any intermediate stops during the trip.
You also enter details of any meals and lodging. If these were provided for you (for example, by your host organization), the cost is deducted from your daily allowance, though the resulting allowance cannot go below 0.
Two types of per diem allowance are available:
Country-Specific Per Diems
Some countries, such as Germany or Poland, have very specific statutory per diem rules, and your site can be configured to provide corresponding expense types for selected countries.
Generic Per Diems
For countries that have simple per diem rules, or no specific rule at all, it is possible to use a generic per diem expense type if this has been configured for your site.
This feature permits the configuration of daily allowances, and of amounts to be deducted for meals and accommodation. Only full daily rates are available; reduced rates for partial days cannot be configured.