For Travel users, information stored in your profile, such as passport and loyalty programme details, makes your travel planning easier and saves you time when booking trips.
For Expense users, information stored in your profile, such as credit card and personal vehicle details, makes your expense management easier and saves you time when creating expense reports.
Summary of User Profile Data
The information that you can enter in your user profile is arranged in categories, as described in the next table.
|Personal Details||Name, date of birth, nationality; phone numbers; email accounts (see note below); emergency contact details; passports, ID cards, driving licences, visas and other travel documents; vehicle details; extraction of personal data.|
|Loyalty Programmes & Travel Passes||Details of loyalty card memberships for airlines, rail companies, hotels and car rental companies.|
|Personalisation||Preferences for display language, currency, and date and time format.|
|Security and Rights||Password setting; people who can arrange trips, submit expense reports and approve travel requests, expense reports and cash advance requests on your behalf; details of your Mobile account; adding trip segments to your calendar.|
|Travel Preferences||Default itinerary (useful if same route is travelled regularly); cabin class, seating and meal preferences for airlines and trains; preferences for hotel rooms and location (near airport, city centre or close to destination); rental car preferences (car size and category).|
|Payment and Delivery||Details of personal credit cards; addresses for company deliveries, business and home; bank details (for expense reimbursements).|
|Accounting Codes||(if shown) Details of the cost centre to which expenses will be charged.|
Note: Emails sent to your primary email address will also be sent to your secondary email address if you specify one. For instance, your itinerary will also be sent automatically to this alternate email address.
- Updating Your Personal Details
- Extracting Your Personal Data
- Adding Travel Document Information
- Adding a Personal Vehicle to Your Profile
- Adding Details of a Loyalty Program
- Adding Travel Pass Details
- Changing Your Password
- Viewing Your Travel Arrangers
- Delegating Approval Rights
- Adding Trip Notifications to Your Calendar
- Enabling Your Account for Mobile Devices
- Adding a Credit Card to Your Profile
- Adding or Updating Your Bank Details