Exporting Invoices to an Accounting System

Details of approved and disputed invoices can optionally be exported to your company’s accounting system for further analysis or for payment.

The invoice data to be exported is first grouped together in a batch, which can also include data relating to expense claims and cash advance requests. Once the batch is complete, it is closed ready for export.

For export purposes, an invoice can be associated with the General Ledger (GL) codes used in your company’s accounting system. In this way, when invoice data is exported to the accounting system, the codes can be used for analysis purposes in the accounting software. Different types of GL mapping rules are defined by the system administrator: charge account rules (for amounts without tax), VAT account rules (for VAT amounts) and supplier account rules (for total amounts with tax). For more information, see the Administration Guide, available from Customer Support.

The export process is described in the Expense User Guide on the Traveldoo Support site at https://support.traveldoo.com/hc/en-gb.