Glossary

A

adjustment

The process of matching a service item in an invoice with a particular traveller. Adjustment is used if the reconciliation process does not succeed.

C

cost allocation

The process of distributing the cost of a service item between two or more cost objects, such as cost centres, project codes, company departments or similar.

custom field

A user-defined field that can be displayed in addition to the standard fields of the Travel and Expense tools. Invoices can be associated with a set of custom fields in the invoice management system, and these fields can be used to categorise the service item costs.

G

general ledger (GL)

In accounting software, the main repository for accounting data transferred from the individual modules of the accounting system. The GL mapping rules in the Administration tool enable Traveldoo expense types to be mapped to the codes used in the general ledger.

I

inbound interface

A data connection, used by the Invoice module for importing invoices from an external information system to the invoice management system.

invoice

An itemised bill from a travel agency, travel supplier or payment card company. The invoice includes the cost of the travel services (air, rail, hotel and car rental) and any service fees from the company issuing the invoice.

invoice manager

A user who processes invoices from an invoice issuer and who approves those invoices for payment.

O

order

An online travel reservation.

order reference

A trip identifier, in the format TVLDxx-nnnn, which corresponds to a travel reservation.

outbound interface

A data connection, used by the Invoice module for exporting invoice data from the invoice management system to an external accounting system.

R

reconciliation

The process of matching the service items associated with an order reference with the corresponding trip.

S

service item

The record of a particular travel service, such as an airfare, train fare, hotel bill etc.