When you receive a cash advance, your company may require it to be reconciled with an expense report in order to:
justify the corresponding expenses
deal with any unused cash advance amounts
Reconciliation links the cash advance to the expense report, and the expense amount is deducted from the record of the cash advance amount. In this way, the Expense tool can keep track of the remaining balance of the cash advance.
Reconciliation of cash advances can be achieved in one of two ways: automatic or manual.
Cash Advance Reconciliation (Automatic)
Automatic cash advance reconciliation is configured for your organisation by the Technical Support team. In this case, when you submit an expense report, any corresponding cash advances are linked to the expense report and the two are automatically reconciled.
Cash Advance Reconciliation (Manual)
If automatic cash advance reconciliation is not configured for your organisation, you need to manually reconcile cash advances with your expense report before you submit the report.
In your expense report, click the (Reconcile a cash advance request) button located to the right of the Add an expense button.
Select the cash advance request from the list and click Reconcile.