Viewing an Extraction Report

Data extraction reports are generated as a .csv file in a zip archive. To generate a report, follow the instructions for the type of report you want:

expense data - see Generating the Expense Extraction Report
mileage data - see Generating the Mileage Extraction Report
per diem data - see Generating the Per Diem Extraction Report
invoice data - see Generating the Invoice Extraction Report
expense audit data - see Generating the Expense Audit Extraction Report
trip audit data - see Generating the Trip Audit Extraction Report
receipt data - see Generating the Receipt Extraction Report
cash advance data - see Generating the Cash Advance Extraction Report
user profile data - see Generating the User Profile Extraction Report
login session data - see Generating the Login Session Extraction Report

The .csv file uses semicolons (;) as separators. For greater readability, you can transform the file to a tabular format, such as an Excel spreadsheet. Use column names to map your data to an external system, to minimise the effect of future changes.

To transform the file as an Excel spreadsheet:

In Excel, create a new blank workbook.
Select Data > From Text/CSV.
Locate the .csv file that you saved earlier and select its name.
In the preview window:
- Under File Origin, make sure that Unicode (UTF-8) is selected.
- Under Delimiter, make sure that Semicolon is selected.
Click Load to load the data into Excel.
Save the data as an Excel workbook.